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filing_timeline [2019/04/02 01:47]
ccheng
filing_timeline [2019/04/02 01:47] (current)
ccheng
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 |**Pay All Fees** (including filing fee) |  At beginning of semester ​ |  24 hours (for the system to acknowledge payment) ​ | |**Pay All Fees** (including filing fee) |  At beginning of semester ​ |  24 hours (for the system to acknowledge payment) ​ |
 |**Think About Your Cap And Gown** \\ You can purchase the tam, gown, and tassel at the student store. The store, by default, has a package that contains the stole and the hood as well but your advisor will buy your hood (ask Amber if she has not approached you about this). Make sure to ask at the register to purchase your gown/​tam/​tassel separately (stole is optional). The alternatives are to borrow a fancy gown from a former graduate (there'​s actually a "​spare"​ or two in Amber'​s office), or to buy/rent a fancy gown from a third party [[https://​capgown.com/​|e.g.,​ CapGown.com]]. |  2 months before graduation ​ |  ??  | |**Think About Your Cap And Gown** \\ You can purchase the tam, gown, and tassel at the student store. The store, by default, has a package that contains the stole and the hood as well but your advisor will buy your hood (ask Amber if she has not approached you about this). Make sure to ask at the register to purchase your gown/​tam/​tassel separately (stole is optional). The alternatives are to borrow a fancy gown from a former graduate (there'​s actually a "​spare"​ or two in Amber'​s office), or to buy/rent a fancy gown from a third party [[https://​capgown.com/​|e.g.,​ CapGown.com]]. |  2 months before graduation ​ |  ??  |
-|**Get Permission to Include Previously Published or Co-authored Material** \\ The dissertation guide states: "If you plan more than incidental use of your own previously published or co-authored material in your dissertation -- a practice common in the sciences and engineering and sometimes followed in other fields -- you must have prior permission from the Dean of the Graduate Division." ​ Technically,​ you must send the Dean a packet with: \\ 1. A letter from your advisor (dissertation chair) stating that he/she wants you to include the material in your dissertation. ​ This letter must list by name the individual papers that you want to include in your dissertation (my advisor'​s original letter left out this information and the dean sent it back). \\ 2. A letter from each coauthor on the previously published work granting you permission to use it.  Printed emails from each coauthor are now accepted; their signatures are not required. \\ 3. A copy of each previously published manuscript. \\ Some students have found that a letter from their adviser worked as a substitute for letters from co-authors, but **other students who have sent a letter to the dean and not gotten all of their co-authors'​ signatures HAVE had problems.** ​ (Still other students have ignored this requirement entirely and simply kept mum about the previously published material. ​ Doing this is, of course, against the rules, and risky, but there exist graduated Berkeley Ph.D.s who have taken this route. There also exist non-astronomy Berkeley students who have had their PhDs **revoked** for violating this rule. Relatedly, the Grad Division now runs dissertations through plagiarism-detection systems.) \\ For papers published in ApJ, AJ, and MNRAS the Journal has already granted you permission to reproduce the paper, so you should not have to do anything about copyright. ​ Call ProQuest at (800) 521-0600 if you are not sure. |  1 month  |  3 weeks for contacting co-authors, 2 weeks for submitting packet ​ |+|**Get Permission to Include Previously Published or Co-authored Material** \\ The dissertation guide states: "If you plan more than incidental use of your own previously published or co-authored material in your dissertation -- a practice common in the sciences and engineering and sometimes followed in other fields -- you must have prior permission from the Dean of the Graduate Division." ​ Technically,​ you must send the Dean a packet with: \\ 1. A letter from your advisor (dissertation chair) stating that he/she wants you to include the material in your dissertation. ​ This letter must list by name the individual papers that you want to include in your dissertation (my advisor'​s original letter left out this information and the dean sent it back). \\ 2. A letter from each coauthor on the previously published work granting you permission to use it.  Printed emails from each coauthor are now accepted; their signatures are not required. \\ 3. A copy of the first page of each previously published manuscript. \\ Some students have found that a letter from their adviser worked as a substitute for letters from co-authors, but **other students who have sent a letter to the dean and not gotten all of their co-authors'​ signatures HAVE had problems.** ​ (Still other students have ignored this requirement entirely and simply kept mum about the previously published material. ​ Doing this is, of course, against the rules, and risky, but there exist graduated Berkeley Ph.D.s who have taken this route. There also exist non-astronomy Berkeley students who have had their PhDs **revoked** for violating this rule. Relatedly, the Grad Division now runs dissertations through plagiarism-detection systems.) \\ For papers published in ApJ, AJ, and MNRAS the Journal has already granted you permission to reproduce the paper, so you should not have to do anything about copyright. ​ Call ProQuest at (800) 521-0600 if you are not sure. |  1 month  |  3 weeks for contacting co-authors, 2 weeks for submitting packet ​ |
 |**Get tickets to graduation** \\ The physics department will send you a note asking how many tickets you want for friends and family. If you don't receive an e-mail by mid-March, e-mail Kathy Lee (kathyl@berkeley.edu) or Amber. They cost $10 each (2 are complimentary),​ and they will not be sold at the door later on.  |  Requests are due about 6-7 weeks before graduation !  |  ??  | |**Get tickets to graduation** \\ The physics department will send you a note asking how many tickets you want for friends and family. If you don't receive an e-mail by mid-March, e-mail Kathy Lee (kathyl@berkeley.edu) or Amber. They cost $10 each (2 are complimentary),​ and they will not be sold at the door later on.  |  Requests are due about 6-7 weeks before graduation !  |  ??  |
 |**Give to Committee Members** \\ First, make sure your committee members will be in town around the time you want to submit your thesis (see below approval page signing; they have to sign this physically). Be sure to send an e-mail explaining to them: 1) What chapters are already published (in other words, chapters they do not have to read carefully), 2) What sort of comments would be most valuable on each chapter, and 3) THE DEADLINE for getting it back to you. Make the deadline appear at both the top and the bottom of the page in font at least twice as large as the rest of the letter. And don't forget to thank them profusely for their time.  |  1 month  |  1 week, but anything less than 2 weeks could be considered rude  | |**Give to Committee Members** \\ First, make sure your committee members will be in town around the time you want to submit your thesis (see below approval page signing; they have to sign this physically). Be sure to send an e-mail explaining to them: 1) What chapters are already published (in other words, chapters they do not have to read carefully), 2) What sort of comments would be most valuable on each chapter, and 3) THE DEADLINE for getting it back to you. Make the deadline appear at both the top and the bottom of the page in font at least twice as large as the rest of the letter. And don't forget to thank them profusely for their time.  |  1 month  |  1 week, but anything less than 2 weeks could be considered rude  |