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student_jobs [2016/08/16 22:43]
sedona
student_jobs [2023/09/01 17:09] (current)
jacobpilawa [The Jobs:]
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 =====Student Jobs===== =====Student Jobs=====
-All astronomy graduate students (and physics students working in the Astronomy Department) share in some of the various duties that keep the department going. ​ At the beginning of each semester the [[student_jobs#​reps|Faculty ​Rep]] holds a meeting of all of the graduate students and jobs are assigned (if you don't attend, you might not like the job you get).  ​+All astronomy graduate students (and physics students working in the Astronomy Department) share in some of the various duties that keep the department going. ​ At the beginning of each semester the [[student_jobs#​reps|Small Council ​Rep]] holds a meeting of all of the graduate students and jobs are assigned (if you don't attend, you might not like the job you get).  ​
  
 The rules regarding jobs are The rules regarding jobs are
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   * Students in their final year are presumed to be too busy writing to take a job (they have "​immunity"​)   * Students in their final year are presumed to be too busy writing to take a job (they have "​immunity"​)
   * First Year students get Colloquium Projectionist   * First Year students get Colloquium Projectionist
-  * Second year students get Colloquium Tea +  * <del>Second year students get Colloquium Tea</​del>​ 
-  * Students not in attendance at the jobs meeting may send an email request to the faculty rep, but students attending the meeting get first dibs on all jobs+  * Students not in attendance at the jobs meeting may send an email request to the organizer
  
-For reference, the previous year's job-holders are found here: [[student_jobs:​past_year|2015-16 Student Jobs List]] +For reference, the previous year's job-holders are found here: [[student_jobs:​past_year|2020-21 Student Jobs List]]
- +
- +
-----+
  
 The job descriptions below should include: The job descriptions below should include:
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   * How many and which students should hold it   * How many and which students should hold it
  
-Also note that Eugene ​requests that a rough summary of all grad-student-led events that need funds for the year be given to him in the Fall.+Also note that the Chair requests that a rough summary of all grad-student-led events that need funds for the year be given to them in the Fall.
  
 =====The Jobs:===== =====The Jobs:=====
  
-===Talks & Teas=== +=== Reps === 
-  * [[student_jobs#​Colloquium_tea|Colloquium Tea]] (Fall) ​-- RyanZhang +  * [[student_jobs#​Small_Council_Rep|Small Council Reps]] -- Brian LorenzEmiko Gardiner 
-  * [[student_jobs#​Colloquium_Tea|Colloquium Tea]] (Spring) ​-- GoullaudZick, Genecov +  * [[student_jobs#​Department_Climate_Adviser|Department Climate + DEI Advisers]] -- Anna PusackEli Wiston 
-  * [[student_jobs#​Colloquium_Tea|Colloquium Tea]] (Funding) ​-- Utomo +  * [[student_jobs#​Graduate_Assembly_Delegate|Graduate Assembly Delegate]] -- Kenneth Lin 
-  * [[student_jobs#​projectionist|Colloquium Projectionist]] (Fall) ​-- AlbersGorthi +  * [[student_jobs#​Association_of_Graduate_Student_Employees_Steward_(Union_Rep)|UAW2865 (GSI/GSR Union) Steward/​Organizer]] -- Kiran EidenChristian Bye 
-  * [[student_jobs#​projectionist|Colloquium Projectionist]] (Spring) ​-- KrolewskiMedford +  * [[student_jobs#​Undergraduate_Liaison|Undergraduate Liaison]] -- Maude GullMassimo Pascale 
-  * [[student_jobs#​Tuesday_Tea|Tuesday Tea Czar/​TAFT]] ​-- Barnes +  * BADGrads Slack Admins ​-- Sal Wanying Fu, Kiran Eiden, Natasha Abrams, Massimo Pascale, Emma Turtleboom, Emiko Gardiner 
-  * [[student_jobs#​Grad_Student_Post_Doc_Seminar_(GSPS)|Grad Student/​Postdoc Research Seminar (GSPS)]] ​-- Shivvers (F), Veale (S) + 
-  ​[[student_jobs#​Grad_Student_Colloquium_Speaker_Meeting|Grad Student ​Colloquium Speaker Meeting]] -- Harris, Kern +=== Social Justice === 
-  * [[student_jobs#​Alternate_career_talk_series|Alternate career talk series]] ​-- Burleigh+  * Racial Justice Bookclub ​-- **//Currently Open//** 
 +  * Respect is Part of Research Rep; Facilitators ​-- Emily Ramey; //Maude Gull//, //Jamie Sullivan//
  
 ===Outreach & Services=== ===Outreach & Services===
-  * [[student_jobs#​Hosting_Admissions|Hosting]] -- Hirsch (lead)ChengRyanSuessZick +  * [[student_jobs#​Hosting_Admissions|Prospective Visit Planning]] -- Massimo PascaleJacob PilawaJackie BlaumHannah GulickKenneth Lin, Natalie LeBaron, Olivia Aspegren, Savannah Cary 
-  * [[student_jobs#​Mentoring_System_Master|Mentoring System ​Master]] -- MedfordWangZick +  * [[student_jobs#​Ay375|Ay 375 GSIs]] -- Caleb Harada 
-  * [[student_jobs#​Public_Liaison|Public Liaisons]] -- Large events: ChengHirsch; Email/​general inquiry: Albersde KleerGenecov, HarrisKlionKrolewskiMedfordSuess, Zick +  * MPS Scholars Program -- Natasha Abrams, Nick Choksi, Kiran Eiden, Maude Gull 
-  * [[student_jobs#​Wiki_Master|Wiki Master]] ​-- Wang +  * [[student_jobs#​Mentoring_System_Master|Mentoring System ​Grandmentors]] -- Kiran Eiden 
-  * [[student_jobs#​Librarian|Librarian]] -- AliHarris +  * Graduate Student Mentors -- Aliza BeverageNick ChoksiNatasha Abrams 
-  * [[student_jobs#​Ay300|Ay300 (GSI position)]] ​-- +  * [[student_jobs#​Public_Liaison|Outreach Coordinator]] -- Tyler CoxNatasha AbramsEmily RameyEli Wiston 
 +  * Astro Night Coordinator -- Savannah CaryNatalie LeBaronDaniel BrethauerNatasha AbramsSergiy Vasylyev 
 +  * Wiki Wrangler ​-- Emiko Gardiner, Jacob Pilawa 
 +  * [[student_jobs#​SWPS_Rep|SWPS Rep]] -- Erika StrasburgerEmiko Gardiner 
 +  * Queer Grads Coordinator/​s ​-- Aliza Beverage, Caleb Harada, Kiran Eiden 
 +  * POWER Bay-Area Coordinators -- //Andrea Antoni//, //Emma Turtelboom//,​ Aliza Beverage, Natalie LeBaron, Anna Pusack, Emiko Gardiner, Olivia Aspegren
  
-===Reps=== +===Talks, Teas & get-Togethers=== 
-  * [[student_jobs#​Small_Council_Rep|Small Council Rep]] -- Shivvers +  * [[student_jobs#​projectionist|Colloquium Projectionist]] -- Olivia Aspegren, Katie Sharpe, Savannah Cary 
-  * [[student_jobs#​Graduate_Assembly_Delegate|Graduate Assembly Delegate]] -- Utomo (Alternate: Zick) +  * [[student_jobs#​Grad_Student_Post_Doc_Seminar_(GSPS)|Grad Student/​Postdoc Research Seminar (GSPS)]] -- Aliza Beverage, Massimo Pascale, Anna Pusack 
-  * [[student_jobs#​Association_of_Graduate_Student_Employees_Steward_(Union_Rep)|Association of Graduate Student Employees Steward ​(Union Rep)]] --  +  * Tuesday Afternoon Zoom Time Extravaganza ​(TAZTEor Tuesday Afternoon Food Time (TAFT) -- Daniel Brethauer 
-  * [[student_jobs#​SWPS_Rep|SWPS Rep]] -- Polin +  * [[student_jobs#​astronomy_career_development_seminar_astrocds|AstroCDS (Astronomy Career Development Seminar)]] -- **//​Currently Open//** 
-  ​[[student_jobs#​Undergraduate_Liaison|Undergraduate Liaison]] -- Hirsch, Shivvers, Zhang +  * Grad Snacks with Colloquium Speaker ​-- Natasha Abrams
-  * [[student_jobs#​Department_Climate_Adviser|Department Climate Adviser]] ​-- Veale+
  
 ===Fun=== ===Fun===
-  * [[student_jobs#​Sierra_Conference|Sierra Conference]] -- HirschZhang+  * [[student_jobs#​T-shirts|T-shirts]] -- Anna Pusack 
-  * [[student_jobs#​Ski_Trip|Ski Trip]] -- FieldingGoldsteinRoth, Veale +  * Coming up with more (remote?) fun things-- **//​Currently Open//** 
-  * [[student_jobs#​T-shirts|T-shirts]] -- Shivvers +  * [[student_jobs#​Ski_Trip|Ski Trip]] -- Sergiy VasylyevNatalie LeBaronEmily Ramey 
-  * [[student_jobs#​Movie_Night|Movie night]] -- HarrisWeissZhang +  * [[student_jobs#​Social Hour Coordinator|Social Hour Coordinator]] -- Aliza Beverage, Caleb Harada, Anna Pusack 
-  * [[student_jobs#​Cosmic_Gardener|Cosmic Gardener]] -- FieldingPresley, Schutz+  * [[student_jobs#​Sierra Conference|Sierra Conference]] -- Jackie Blaum 
 +  * Board Game Night -- Anna PusackDaniel BrethauerNatasha Abrams 
 +  * [[student_jobs#​Movie_Night_Overlord|Movie Night]] -- Daniel BrethauerEli Wiston 
 +  * Grad cabinet snacks -- Anna Pusack
  
  
-=====The Job Descriptions=====+===== Some Jobs that are On Hold=====
  
-====Colloquium Tea==== +Nothing currently ​in this section!
-The big job!  Colloquium Tea is a weekly event held in the lounge where the department gathers with the speaker and eats.  Being a Tea Slave involves a lot of work, including acquiring funds, shopping in the days before colloquium, preparing the colloquium tea, and cleaning up.  This job should be held by 3-4 second year students per semester, and at least one of them should own a car.  The student ​in charge of funding should visit this  ​[[student_jobs:​ASS|page]] detailing its complexities,​ its secrets, and the inner workings of ASS. +
  
-[*Also note that during years when the department is recruiting new faculty, there will likely be extra colloquia during the Spring semester. Thus extra people should hold the Tea job for semesters with job searches, if at all possible.*]+=====The Job Descriptions=====
  
 +**Note: currently out of date.**
 ====Projectionist==== ====Projectionist====
 The department projectionist makes sure that the weekly colloquium speakers can project their talks. ​ This involves getting and setting up the projector (if there isn't one already in the room where the talk is to be held), ensuring the speaker is setup with a microphone before the talk, maintaining the laser pointers, and asking the speaker at tea if there'​s anything they need. (Note: the laser pointer requires 1.5V alkaline batteries, NOT rechargeable batteries (they don't have enough voltage). ​ You can use the alkaline batteries in the bag). The projectionists should also bring an extra projector (and assorted equipment, if available) to colloquium. Finally, it is the responsibility of outgoing projectionists to train the incoming projectionists. This requires weekly work (just before colloquium) and is usually held by two first year students per semester. The department projectionist makes sure that the weekly colloquium speakers can project their talks. ​ This involves getting and setting up the projector (if there isn't one already in the room where the talk is to be held), ensuring the speaker is setup with a microphone before the talk, maintaining the laser pointers, and asking the speaker at tea if there'​s anything they need. (Note: the laser pointer requires 1.5V alkaline batteries, NOT rechargeable batteries (they don't have enough voltage). ​ You can use the alkaline batteries in the bag). The projectionists should also bring an extra projector (and assorted equipment, if available) to colloquium. Finally, it is the responsibility of outgoing projectionists to train the incoming projectionists. This requires weekly work (just before colloquium) and is usually held by two first year students per semester.
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 Typically, an effort of this size also requires one person to be designated as being the master planner as well, in addition to any lower-level responsibilities. Typically, an effort of this size also requires one person to be designated as being the master planner as well, in addition to any lower-level responsibilities.
  
-====Tuesday Tea==== +====TAFT==== 
-Every Tuesday at 3:30 the department gathers ​for doughnuts ​in the lounge. ​ The Tuesday Tea Czar does NOT provide ​these doughnuts ​(perhaps excepting the first day of the semester). ​ The Czar merely wrangles OTHERS to do it and emails them the day before to remind them to do it [[taft|or has a robot do it]].  One lucky student per semester gets this cushy job. +Every Tuesday at 3:30 the department gathers ​to eat baked goods in the lounge. ​ The TAFT Czar does NOT provide ​the food (perhaps excepting the first day of the semester). ​ The Czar merely wrangles OTHERS to do it and emails them the day before to remind them to do it [[taft|or has a robot do it]].  One lucky student per semester gets this cushy job. 
  
  
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 The Mentor Master oversees the [[mentoring|mentor system]]; look at that page or the [[mentoring:​mastering|detailed list of duties]] for more details. ​ This job should be passed on in June rather than August. ​ In late June/early July, the Mentor Master asks students to volunteer to act as mentors to incoming students, then (with input from the previous year's prospective hosting committee) pairs volunteer mentors with mentees. ​ The Mentor Master holds a mentor/​mentee kickoff lunch for incoming students the day before the Graduate Division'​s orientation,​ and a similar lunch for second-year students a few weeks into the school-year. ​ Through the rest of the year, the Mentor Master'​s responsibility is to keep track of significant events in first- and second-year'​s schedules (e.g. upcoming 201 midterm, choosing next semester'​s classes), and send appropriately-timed reminders to the mentors to make arrangements to meet with their mentees. ​ The Mentor Master checks in with mentees at the end of each semester to make sure the pairing is working, and also acts as back-up mentor if a mentee needs "​menting"​ and their mentor is unavailable. The Mentor Master oversees the [[mentoring|mentor system]]; look at that page or the [[mentoring:​mastering|detailed list of duties]] for more details. ​ This job should be passed on in June rather than August. ​ In late June/early July, the Mentor Master asks students to volunteer to act as mentors to incoming students, then (with input from the previous year's prospective hosting committee) pairs volunteer mentors with mentees. ​ The Mentor Master holds a mentor/​mentee kickoff lunch for incoming students the day before the Graduate Division'​s orientation,​ and a similar lunch for second-year students a few weeks into the school-year. ​ Through the rest of the year, the Mentor Master'​s responsibility is to keep track of significant events in first- and second-year'​s schedules (e.g. upcoming 201 midterm, choosing next semester'​s classes), and send appropriately-timed reminders to the mentors to make arrangements to meet with their mentees. ​ The Mentor Master checks in with mentees at the end of each semester to make sure the pairing is working, and also acts as back-up mentor if a mentee needs "​menting"​ and their mentor is unavailable.
  
-====Public Liaison====+====Outreach Coordinator==== 
 + 
 +The outreach coordinator'​s main job is to run and organize the two biggest public outreach events the department participates in, Bay Area Science Festival (at AT&T Park in San Francisco), and Cal Day (UC Berkeley campus). This involves handling the logistics with the actual event organizers, and gathering volunteers to help. Note, Astro Night is now so large it has it's own coordinator,​ but the Outreach Coordinators can also help with the Astro Night coordinator as needed. 
 + 
 +There are many other smaller outreach events throughout the year that the outreach coordinators organize, depending on availability and interest (of both the department and the public). Some examples include but are not limited to public talks at the Berkeley Public Library, elementary school department visits, and talks to Bay Area astronomy clubs.  
 + 
 +Anybody in the department can come up with outreach events beyond the regularly scheduled ones-- Astro Night began this way. The outreach coordinators are more than happy to help members of the department advertise and organize the outreach events they want to host. 
 + 
 +//[NOTE: This position used to be Public Liaison. As of 2019 we no longer have the "Ask and Astronomer"​ page on the website so we generally don't receive these types of requests anymore. Old job description:​ 
 The de facto job of the public liaisons is two-fold. Firstly, the liaisons are contacted by whoever staffs the front desk of the department whenever a visitor calls (in person, by phone, or through e-mail) and asks to speak to an astronomer. This includes the media, grade school students, meteorite finders, curious callers from Sweden and, best of all, lunatics. The liaisons are given total authority to deal with these callers as the liaisons see fit. The de facto job of the public liaisons is two-fold. Firstly, the liaisons are contacted by whoever staffs the front desk of the department whenever a visitor calls (in person, by phone, or through e-mail) and asks to speak to an astronomer. This includes the media, grade school students, meteorite finders, curious callers from Sweden and, best of all, lunatics. The liaisons are given total authority to deal with these callers as the liaisons see fit.
  
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 Often the liaisons are also involved in other Public Outreach on behalf of the Astro Dept. This includes being part of [[http://​scienceatcal.berkeley.edu|Science@Cal]],​ heading our department'​s Cal Day activities, finding people from our department to speak to amateur astronomy clubs in the area, etc. Basically the liaison are in charge of all public outreach aspects of the Department. Often the liaisons are also involved in other Public Outreach on behalf of the Astro Dept. This includes being part of [[http://​scienceatcal.berkeley.edu|Science@Cal]],​ heading our department'​s Cal Day activities, finding people from our department to speak to amateur astronomy clubs in the area, etc. Basically the liaison are in charge of all public outreach aspects of the Department.
  
-Prospective undergrads and grads who visit the department may also get sent to the liaisons (though prospectives looking to go into the undergrad program should probably be forwarded to the [[student_jobs#​undergraduate_liaison|Undergrad Liaison]] and prospectives looking to go into the grad program should probably be forwarded to the [[student_jobs#​Hosting_Admissions|Hosting/​Admissions Reps]] according to which semester it is).+Prospective undergrads and grads who visit the department may also get sent to the liaisons (though prospectives looking to go into the undergrad program should probably be forwarded to the [[student_jobs#​undergraduate_liaison|Undergrad Liaison]] and prospectives looking to go into the grad program should probably be forwarded to the [[student_jobs#​Hosting_Admissions|Hosting/​Admissions Reps]] according to which semester it is).]// 
 + 
 +====Social Hour Coordinator==== 
 +Every week we have Astronomy & Physics social hour, typically on the 6th floor of Campbell Hall, where we enjoy great weather, company of fellow grad students, and inexpensive beverages. ​ As a result, the astronomy social hour coordinator is a very important position. ​ As you may have noticed, Campbell Hall access is tightly regulated, so you are essential to ensuring that this event can occur on the best balcony on campus. ​ You are also responsible for procuring beverages and setting up and cleaning up social hour.  You will work closely with three physics social hour coordinators,​ as set-up requires multiple pairs of hands. ​ While it is nice if you have a car, it is by no means a requirement,​ as you only really need 1-2 cars among the 4 coordinators. ​ Traditionally this position is filled by first-year students, as it provides a great opportunity to meet some of your fellow graduate students in the physics department. Another perk of the job: as social hour coordinator,​ you do not have to pay for your beverages.
  
 ====Ski Trip==== ====Ski Trip====
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   * organize rides   * organize rides
  
 +====Sierra Conference====
 +The Sierra Conference has a rich and storied history dating back to 1968. It began as a somewhat legitimate conference for California astro grads by California astro grads, featuring invited speakers, poster sessions, three course dinners, and live bears. Over the years it became more of a casual camping trip designed to "​encourage collaboration and networking within the astronomy community in California."​ As cliched as the wording is, it definitely strikes a chord: building a network and community of other left coast astronomers by enjoying the fun and beauty surrounding us. Unfortunately the event became only lightly attended and was abandoned in ~2015.
 +
 +Thankfully it was revived in the past year thanks to a grant from UCSC and a multi-campus team of organizers. The Sierra Conference has been restructured to serve specifically the UC astronomy graduate student community, featuring a more balanced mix of recreational and scientific activities. In addition, discussions on grad student life, department climate, and the UC astronomy community are held. Notes from the past conference can be found **here** (this will be a link eventually). The past conference had 12 attendees from 7 UC's but is looking to expand to ~30 attendees from all 8 UC's with astronomy departments. It is generally held near the end of the Summer just before the start of classes so that first years might attend as well. The Sierra Conference will most likely continue to take place in Sequoia National Park as it is conveniently located for both northern and southern UC's.
 +
 +At minimum, the UCB Sierra Conference coordinator will serve as the point person for the Sierra Conference at Berkeley. This entails advertising the event and planning the logistics of attending (i.e. arranging transportation,​ camping equipment, and food for the Berkeley contingent). However, it is preferred that UCB Sierra Conference coordinator also participate in the planning of the event which is done in collaboration with organizers at the other UC campuses (via Slack). This can include raising funds, scheduling and booking a campsite, designing an abstract booklet, leading discussions,​ and contributing to the longevity and long-term goals of the Sierra Conference. ​
 +
 +A separate, updated Sierra Conference wiki/​webpage in the works but here are some links to **old** Sierra Conference info.
 +Here is [[sierra_conf|the quick and easy guide to an awesome Sierra Conference]].
 +Also there now exists the [[sierra_conference|Sierra Conference central page]], with info on current/​past/​planning stuff for sierra conferences. There is a link for this page off of the start page of the badgrads wiki.
 ====T-shirts==== ====T-shirts====
 Our department has a glorious but inconsistent tradition of creating UC Berkeley Astronomy Department themed t-shirts and selling them. Our department has a glorious but inconsistent tradition of creating UC Berkeley Astronomy Department themed t-shirts and selling them.
 Though this job is a good one and department schwag is awesome and fun,  the below job description should be considered Though this job is a good one and department schwag is awesome and fun,  the below job description should be considered
-extremely flexible and open to each new Czar's personal interpretation of the job. +extremely flexible and open to each new volunteer's personal interpretation of the job. 
-The overall plan is that, once per year, the T-Shirt ​Czar runs a competition among department members to choose ​new T-shirt ​design. +The overall plan is that, once per year, the T-Shirt ​coordinator ​runs a design call (write up design brief, get department input) for T-shirt ​designsYou then need to coordinate with BrandyeBrianna, Maria, and the UC branding team to find designs ​that fit the UC-mandated requirementsFrom thererun a competition in the department to decide ​on the new designBrandye will then set up a shop for the winning design with approved vendors, and you just need to remind people to order and pick up shirts
-Then, the Czar gets that T-shirt made and coordinates some way for department members to purchase said T-shirts ​That'​s it. +
-As of 2015/2016, the available designs are hosted and sold via the website teechip and are all listed ​on +
-[[http://​astro.berkeley.edu/​astronomy-fans/​merchandise|the department website here.]]+
 ====Cosmic Gardener==== ====Cosmic Gardener====
 The cosmic gardener is in charge of the rooftop garden. ​ The primary responsibility is watering the plants every few days.  Watering only takes ten minutes, but since it happens multiple times a week, the job is actually quite time-consuming. ​ Longer-term responsibilities include occasional feeding and pruning of plants, and maybe someday harvesting a lemon. ​ For information on garden history and care of individual plants, visit the "[[the cosmic garden]]"​ page.  The gardener should have easy access to the roof; knowledge about what makes plants happy is a plus. The cosmic gardener is in charge of the rooftop garden. ​ The primary responsibility is watering the plants every few days.  Watering only takes ten minutes, but since it happens multiple times a week, the job is actually quite time-consuming. ​ Longer-term responsibilities include occasional feeding and pruning of plants, and maybe someday harvesting a lemon. ​ For information on garden history and care of individual plants, visit the "[[the cosmic garden]]"​ page.  The gardener should have easy access to the roof; knowledge about what makes plants happy is a plus.
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 The small council was created in Fall 2015 by (the then-brand-new department chair) Eugene Chiang. The small council was created in Fall 2015 by (the then-brand-new department chair) Eugene Chiang.
-The small council is a group of representatives,​ with each major component ​of the department represented by +The small council is a group of people who work to keep lines of communication open between 
-at least one person, that meets all together with the department chair more-or-less monthly to talk about department-wide issues, disseminate information,​ +all of the different occupants ​of Campbell Hall.
-and keep the department healthy. ​ As of 2015/2016, in addition to the chair, the council included +
-a faculty representative (the faculty member responsible for graduate-student issues), an undergraduate major representative,​ +
-a post-doc representative,​ and a representative for the administrative staff.+
  
-The responsibilities of the Small Council representative are to attend these meetings, to present the outcomes of those +Each major component of the department is represented by 
-meetings to the rest of the graduate students ​if they are relevant to the whole student body, and to  +at least one person. ​ The group meets all together with the department chair more-or-less monthly 
-act as a true representative ​of graduate student interests as much as possible ​at the small council meetings. +to talk about department-wide issues, disseminate information,​ and share issues of concern. 
-This job replaces the [[student_jobs#​faculty_rep|Faculty Representative]] job, which we found to be failing since +As of 2015/2016, in addition to the chair, the council included 
-graduate students were pretty much ignored at faculty meetings, we weren'​t always invited to them, and the other +the faculty member responsible as the head grad student adviser, the faculty member responsible 
-communities within the department had no semblance of a representation within those meetings.+as the head undergrad student adviser, an undergraduate major, 
 +a post-doc, and someone from the administrative staff. 
 + 
 +The responsibilities of the Small Council representative are to attend these meetings, to present the discussions from those 
 +meetings to the rest of the graduate students ​when they are relevant to the whole student body, and to  
 +act as a conduit ​of information and discussion between the students and the others ​at the small council meetings. 
 +This job replaces the [[student_jobs#​faculty_rep|Faculty Representative]] job.
  
 The Small Council representative is also tasked with running the yearly Fall Jobs meeting The Small Council representative is also tasked with running the yearly Fall Jobs meeting
 ([[student_jobs#​faculty_representative|see the old Faculty Representative description for some advice on how to do that]]). ([[student_jobs#​faculty_representative|see the old Faculty Representative description for some advice on how to do that]]).
-As of 2016, the stated plan was for the last year's outgoing representative ​to choose ​and nominate someone +It is a responsibility ​of the chair (and the head graduate advisor) ​to choose ​a student 
-to be their successor, with a full vote (and options for other people to be nominated) put to the  +that will take on this role.  ​(It's not like the other graduate ​student jobs in this regard.)
-whole grad student ​community during the fall jobs meeting. +
  
 ====Department Climate Adviser==== ====Department Climate Adviser====
  
-[Melanie will add description.]+This involves meeting with the Climate Committee usually at least once semester to stay up to date on how the department is in terms of accessibility,​ issues that may need addressing, and any new initiatives to coordinate or sponsor. The faculty liaison usually initializes the meeting times, but it is important for representatives from all department levels (UG, G, PD, faculty, and staff) to be involved and present.
  
 +====Faculty Search Rep (ad hoc)====
  
-====Undergraduate Liaison====  +When the department holds a search ​to hire new facultya graduate student is selected by the faculty ​to serve on the Search Committee.
-The Undergraduate Liaison acts as an advisor and mentor to the undergraduate astronomy majors, especially in helping them get involved with and complete research projects and apply to grad school. ​ Throughout the year, the Undergraduate Liaison should visit the undergrad lab, make a concerted effort ​to get to know the majors, and update and maintain the [[http://​astro.berkeley.edu/​research/​undergrad/​|Astronomy Undergraduate Research Resources (AURR)]] webpage A rough calendar of other major duties follows:+
  
-  * Late August: Congratulations,​ you've just scored this position at the grad student jobs meeting! ​ The first things you need to do are send an email to astromajors@astro.berkeley.edu introducing yourself, visit the undergrad lab to meet students, and sign up for the Office of Undergraduate Research newsletter [[http://​research.berkeley.edu/​listserver.html|here]]. ​ This ~monthly newsletter will keep you informed of research info sessions and research program due dates, which you can pass on directly to the majors or use to update the AURR page.  
  
-  * September: Email and/or hang up signs to remind ​the majors ​of the requirements ​to graduate with honors in astrophysics (see the bottom of the AURR [[http://​astro.berkeley.edu/​research/​undergrad/​courses.htm|Courses]] page) and to sign up for units of H195 Email or talk to faculty to let them know of these requirements,​ too, for any undergraduates they are advising.+====Undergraduate Liaison====  
 +The Undergraduate Liaison acts as an advisor ​and mentor ​to the undergraduate astronomy ​majors, especially in helping them get involved with and complete research projects and apply to grad school. ​ Throughout ​the year, the Undergraduate Liaison should visit the undergrad lab, make a concerted effort ​to get to know the majors, and update and maintain ​the [[http://​astro.berkeley.edu/​research/​undergrad/​|Astronomy Undergraduate Research Resources (AURR)]] webpage.  
 +The undergrad liaison should also work closely with Amber Banayat regarding events ​for undergrads; our responsibility lies more on informing undergrads about academic career paths, whereas Amber and the university are more in charge ​of industry career paths 
 +In general, the undergrad liaison should stay on top of general undergrad/​grad student mentoring opportunities, for example, the monthly UAS-sponsored undergrad/​department lunches. 
 +A rough calendar of other major duties follows:
  
-  * Early/Mid OctoberHold an "​Applying to Grad School"​ night for the majors. ​ Get 3-4 first or second year grad students ​to serve as panelistsand start a discussion about the General GRE, Physics GRE, letters of rec, the essay, where to applyetc.  ​Distribute copies ​of practice Physics GREs, which you can get from the previous Undergraduate Liaison. ​ Order pizzas for this event; ​the department will reimburse you.+  * Late AugustCongratulations,​ you've just scored this position at the grad student jobs meeting! ​ The first things you need to do are send an email to astromajors@astro.berkeley.edu introducing yourselfvisit the undergrad lab to meet studentsand sign up for the Office of Undergraduate Research newsletter [[http://​research.berkeley.edu/​|here]].  ​This ~monthly newsletter will keep you informed ​of research info sessions and research program due dates, which you can pass on directly to the majors or use to update ​the AURR page
  
-  * DecemberWith Dexter Stewart, organize and hold an "​Applying for REUs" night for the majors.  ​Bring in majors who have already done an REU or other research project ​to talk about their experiences. ​ Point the students ​to the AURR webpage to find information about REUs and other research opportunities.+  * SeptemberTogether with the undergraduate faculty advisor, organize ​a research symposium once or twice a year (good times are the beginnings of the semester, early September ​and late January).  ​Advertise ​to both the faculty and postdocs looking for undergraduate ​students.
  
-  * Early MarchContact Claudia Trujillo in physics (trujillo@physics.berkeley.edu) ​to coordinate ​the Physics and Astronomy Undergraduate Poster Session.  ​Most of the work is done on their endbut it's good to touch base with them.  ​Meet with the Astronomy Department chairman ​to confirm ​the amount ​of the Astronomy Department Poster Prize (in the past it's been $200).  ​Email astromajors@astro.berkeley.edu to advertise ​the Poster Session and Poster Prize and encourage them to sign up.+  * Early/Mid SeptemberHold an "​Applying ​to Grad School"​ night for the majors.  ​Get 3-4 first or second year grad students to serve as panelists, and start a discussion about the General GRE, Physics GRE, letters ​of rec, the essaywhere to apply, etc.  ​Distribute copies of practice Physics GREs, which you can get from the previous Undergraduate Liaison. ​ Order pizzas for this event; the department will reimburse you.  Make sure to inform ​the students in Astro 7A about this event; many of them are transfer students who haven'​t yet declared ​the major but will do so in the subsequent spring.  ​Also, it seems that holding ​the event earlier in the school year leads to better turnout.
  
-  * AprilPoster Session is held in LeConte. ​ Advertise ​with signs or email to get the department to attend the event and support our majors.  ​Ask 2-3 grad students or postdocs to serve as judges and decide which astronomy student wins the poster prize. ​ Notify Dexter and Sue of the poster prize winnerso they can print out certificate and cut the check. +  * Fall or springAlong with UAS, organize a GRE workshop for junior ​and senior undergrads.  ​This can cover the format ​of the teststudy tips, and discussion ​on the evolving role of the GRE in grad applications.
-  +
-  * April: Email faculty@astro.berkeley.edu to rally professors to advertise for undergraduate researchers ​on the AURR [[http://​astro.berkeley.edu/​research/​undergrad/​professors.htm|Research with Berkeley Professors]] page.  Once the page has been updated, send an email to astromajors@astro.berkeley.edu to let them know the positions are available.+
  
-  * MayAsk the Astronomy Department chairman ​to include ​the Astronomy Poster Prize in the announcement of all prizes at the last colloquium.+  * DecemberOrganize and hold an "​Applying for REUs" night for the majors. ​ Bring in majors who have already done an REU or other research project ​to talk about their experiences. ​ Point the students to the AURR webpage to find information about REUs and other research opportunities. ​  It is also a good idea to bring an example CV and discuss how an academic CV should look.
  
-  * MayHelp Astronomy Department chairman ​organize a "​send-off"​ in the lounge for graduating students ​and their familiesto be held the morning or afternoon ​of graduation.+  * Late JanuaryTogether with the undergraduate faculty advisor, ​organize a research symposium once or twice a year (good times are the beginnings of the semester, early September ​and late January). ​ Generally, the beginnings ​of the fall/spring semester are better than the end of the spring, since many advisors may not be able to pay undergraduates,​ so the best strategy is to give course credit for research. ​ Advertise to both the faculty and postdocs looking for undergraduate students 
  
-  * AugustParticipate in a panel at [[http://​socrates.berkeley.edu/​~swps/​LaunchDay/​|Launch Day]] to inform incoming and transfer ​students ​of research opportunities available ​to them.  ​+ 
 +   * SpringAmber Banayat will organize ​career ​panel. ​ This is mostly industry focused, but it may also benefit from having grad students ​and postdocs ​to allow undergrads to compare and contrast academic and non-academic careers.  ​The undergrad liaison should therefore recruit a grad student and postdoc to serve on the panel.
  
 ====Wiki Master==== ====Wiki Master====
-Formally the web mater, the wiki master is replacing the web master and is in charge of the BADGrads wiki. They should ​other bother others to keep the content of the wiki up to date. See the page on [[wiki administration]] for more information.+The Wiki Master ​is in charge of the BADGrads wiki. They should bother others to keep the content of the wiki up to date. See the page on [[wiki administration]] for more information. The most important task of the Wiki Master is to help make user accounts for people. DokuWiki knowledge is useful too, but not necessary. If something goes horribly wrong and the Wiki Master can't figure it out, Bill Boyd can assist.
 ====Librarian==== ====Librarian====
 The librarian is responsible for the books that were once housed in the reading room, and, while we are in HFA, are in the graduate lounge. This means keeping (or putting) the books in some semblance of order, so that people are able to find books when they need them. It also includes maintaining the catalog, and reminding people to return books that have been out for awhile. When the library is in good shape, this is a pretty easy job. When the move to HFA has thrown everything in to disarray, it is fairly time consuming. ​ The librarian is responsible for the books that were once housed in the reading room, and, while we are in HFA, are in the graduate lounge. This means keeping (or putting) the books in some semblance of order, so that people are able to find books when they need them. It also includes maintaining the catalog, and reminding people to return books that have been out for awhile. When the library is in good shape, this is a pretty easy job. When the move to HFA has thrown everything in to disarray, it is fairly time consuming. ​
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-====Alternate Career Talk Series==== +====Astronomy Career Development Seminar (AstroCDS)==== 
-The Astronomy Career Development Seminar (Astro-CDSis a talk intended to offer guidance for graduate students ​and postdocs ​in Astronomy about non-academic ​career ​paths. ​ Recent astrophysics PhDs who now work outside academia ​are invited ​to come and share their experience and advice with current ​graduate students ​and postdocs. The speaker ​generally gives a 15-20 minute introduction of themselves, ​and then the floor will be opened for a general ​Q&​A ​for the remaining 40 minutesAfterwardsattendees ​are invited ​to join the speaker ​for dinner ​to continue ​the conversation.+This talk series increases the exposure of UCB Astronomy undergrads, grads, ​and postdocs ​to a variety of career ​opportunities ​outside academia ​(any job except R1 university Prof.). Two to three times per semester we invite a UCB alum, who did their PhD in astronomy, to tell us how they got from grad school ​to their current ​job. The talk is informal ​and very interactive. The speaker ​spends ​15-20 min telling us about their path and the remaining 40 minutes is Q&A. Thanks to strong faculty support, especially Eugene, Mariska, Imke, we have funding to cater the eventWe bring in food during the last 20 min so we can eat, mingle, and keep the time commitment to 1 hour! 
 + 
 + 
 +====Movie Night Overlord==== 
 +Movie Night is a semi-monthly gathering with screenings of astronomy or space-themed films and free pizza, snacks, and soda. The primary responsibility of the Movie Night Overlord is to screen a movie every other week (usually in Campbell 131) and send an email to the Movie Night mailing list informing them of what movie is going to be screened. Alsoposters ​are to be made and put up before each movie night, pizza and other food is to be ordered, and reimbursements submitted (food is funded by the department). Further, at the beginning of each semester, a semester movie schedule is be selected, a corresponding semester movie poster is to be created, and the budget ​for the semester is to be agreed upon with the department. 
 + 
 +**(As of 2015/2016, a couple of movie nights were organized by various department members throughout the year, going out to a movie as a group, or presenting them with the projector in room 131, or presenting them using the 9-panel display on the 3rd floor. However, the regular movie nights were retired after 2015/2016 and weren'​t revived until 2018/​2019.)**
  
-The talks will happen at most every other month, as a monthly talk (during recent years) was too often for the limited attendance. Also the talks will now be advertised to astronomy faculty and probably physics grads/post docs. 
  
 =====Retired Job Descriptions===== =====Retired Job Descriptions=====
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 of what used to be, or is inspired to build something new from the rubble of the old. of what used to be, or is inspired to build something new from the rubble of the old.
  
-====Movie Night==== 
-Movie Night was a weekly gathering where screenings of films and pizza is ordered for dinner. The primary responsibility of the student running Movie Night is to get a movie every week and send an email to the Movie Night mailing list informing them of what movie is going to be screened. Also, pizza is to be ordered every week (students pay for the pizza, typically by paying back the organizer after the pizza has been delivered). 
  
-**As of 2015/​2016, ​couple of movie nights were organized by various ​department ​members throughout ​the year, going out to a movie as group, +====Colloquium Tea==== 
-or presenting them with the projector ​in room 131or presenting them using the 9-panel display on the 3rd floor.  ​However, the above-described  +The big job!  Colloquium Tea is weekly event held in the lounge where the department ​gathers with the speaker and eats.  Colloquium involves ​lot of workincluding acquiring funds, shopping ​in the days before colloquiumpreparing ​the colloquium tea, and cleaning up.  ​This job should be held by 3-4 second year students per semester, and at least one of them should own a car
-regular gathering had been retired.**+
  
-====Sierra Conference==== +[*Also note that during years when the department ​is recruiting new facultythere will likely be extra colloquia during ​the Spring semesterThus extra people should hold the Tea job for semesters with job searches, if at all possible.*]
-Every year, UCB Astronomy hosts a camping trip designed to "​encourage collaboration and networking within ​the astronomy community in California." ​ As cliched as the wording ​is, it definitely strikes a chord: building a network and community of other left coast astronomers by enjoying ​the fun and beauty surrounding us. +
- +
-Many many years ago, this job involved soliciting topics of interest from the astronomical community at large, wrangling speakers from the various California universities and arranging their travel, room, and board, designing the speaking schedule, organizing publicity, reserving rooms, providing ​for projectors, transportation,​ name tags, and inter-talk food, and taking care of any other little things that might come up when organizing a conference. ​ In its current iteration, it is organizing a camping trip and inviting people from California schools for a more informal bonding experience. +
- +
-Sierra Conference is a job that takes little effort for most of the yearthen intense effort leading up to the event. ​ Traditionally held in the summer, the Sierra Conference has found a semi-permanent placing just before the start of classes, so that first years might enjoy the event. ​ This event works best if placed in a convenient geographic location for both northern and southern California schools, and has better success recruiting other schools to join if it is. +
- +
-Below the link, you can get [[sierra_conf|the quick and easy guide to an awesome Sierra Conference]]. +
-Also there now exists the [[sierra_conference|Sierra Conference central page]], with info on current/​past/​planning stuff for sierra conferences. There is a link for this page off of the start page of the badgrads wiki. +
-As of 2016, some conference-owned shared camp cooking gear (huge pots and pans, et cetera), was stored in the library in Campbell Hall. +
- +
-**The Sierra Conference was only lightly attended by 2012 onwards, and was more-or-less abandoned in 2015/​2016-ish.**+
  
  
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   * cleaning up   * cleaning up
  
-**As of 2014/2015, the department picnic was fading away.  In Spring 2016, the Prospective Visit Organizers/​hosts organized a picnic during the  +**As of 2014/2015, the department picnic was fading away. In Spring 2016, the Prospective Visit Organizers/​hosts organized a picnic during the time when prospectives were visiting. In addition to the prospective picnic, beginning Fall 2018 this was reincarnated as a department "​welcome back" BBQ held in Campbell, after 1 min slides colloquium.**
-time when prospectives were visiting.**+