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thesis_lore [2014/02/17 18:12]
chat.hull
thesis_lore [2017/08/04 22:31] (current)
dyas [Filing in the Summer]
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 ======Thesis Lore====== ======Thesis Lore======
  
-The [[http://​grad.berkeley.edu/​policies/pdf/dissertation_guide.pdf|Dissertation Guide]] lists the various rules for building and submitting a dissertation,​ so start there. ​ The [[filing timeline]] is also very handy.+The [[http://​grad.berkeley.edu/​academic-progress/dissertation/​|Dissertation Guide]] lists the various rules for building and submitting a dissertation,​ so start there. ​ The [[filing timeline]] is also very handy.
  
 ======Advancing to Candidacy====== ======Advancing to Candidacy======
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 =====What the heck is "​Filing Fee"?​===== =====What the heck is "​Filing Fee"?​=====
  
-"​Filing Fee Status"​ is a special kind of university registration which lets you file your dissertation sometime during a semester ​but leaves you effectively unregistered in all other ways. Notably, you lose many regular student privileges such as Class Pass, use of the gym, and health insurance (but note that your spring SHIP insurance and Class Pass are good through most of the summer, until ~August 15, even if you are approved for filing fee status before that date). ​ Then why would someone ever want to do filing fee? It's cheap ($243 as of 2012), far cheaper than registering regularly. ​+"​Filing Fee Status"​ is a special kind of university registration which lets you file your dissertation sometime during a semesterbut leaves you effectively unregistered in all other ways. Notably, you lose many regular student privileges such as Class Pass, use of the gym, and health insurance (but note that your spring SHIP insurance and Class Pass are good through most of the summer, until ~August 15, even if you are approved for filing fee status before that date). ​ Then why would someone ever want to do filing fee? It's cheap ($243 as of 2012), far cheaper than registering regularly. ​
  
-One case in which Filing Fee might be a good idea is if you already have a sweet postdoc lined up somewhere, but do not quite manage to get your dissertation done in time, so that you need to file in the first week of September, or early January or something like that.  Rather than registering for an entire semester just so you can file your dissertation and then leave, you can pay filing fee, file your dissertation,​ immediately head off to postdoc-land. ​+One case in which Filing Fee might be a good idea is if you already have a sweet postdoc lined up somewhere, but do not quite manage to get your dissertation done in time, so that you need to file in the first week of September, or early January or something like that.  Rather than registering for an entire semester just so you can file your dissertation and then leave, you can pay filing fee, file your dissertation,​ immediately head off to magical ​postdoc-land. ​
  
-When on filing fee status you can't be paid as a GSRyou need to get a special appointment like "​junior specialist".  Once you actually file you will then have to change your appointment (a hassle) to get paid as a postdoc, if you are sticking around for a while. ​ You also have to start paying off any undergrad student loans you've deferred. ​+When on filing fee status you can't be paid as a GSRyou need to get a special appointment like "​junior specialist." ​ Once you actually file you will then have to change your appointment (a hassle) to get paid as a postdoc, if you are sticking around for a while. ​ You also have to start paying off any undergrad student loans you've deferred. ​
  
  
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 Since summer 2007, university regulations have required students to register for 3 units in the summer if they want to file their degrees in the summer. ​ In summer 2012, the cost of 3 units was $1666. Since summer 2007, university regulations have required students to register for 3 units in the summer if they want to file their degrees in the summer. ​ In summer 2012, the cost of 3 units was $1666.
  
-There has been past confusion about whether the fall filing fee will cover the preceding summer. ​ In other words, even if you intend to file during the summer, can you go on filing fee for the fall in order to circumvent the summer course requirement and save your advisor some cash?  Yes, this IS possible, based on an in-person visit to Graduate Degrees on June 12012.  If you receive e-mail or word-of-mouth saying otherwise, your safest option is to walk over to the Graduate Degrees office (318 Sproul) and ask them directly.+There has been past confusion about whether the fall filing fee will cover the preceding summer. ​ In other words, even if you intend to file during the summer, can you go on filing fee for the fall in order to circumvent the summer course requirement and save your advisor some cash?  Yes, this IS possible, based on discussions with Dexter ​in Spring2014.  If you receive e-mail or word-of-mouth saying otherwise, your safest option is to walk over to the Graduate Degrees office (318 Sproul) and ask them directly.
  
 Assuming that fall filing fee is a permitted option for filing a summer thesis, here are the tradeoffs: Assuming that fall filing fee is a permitted option for filing a summer thesis, here are the tradeoffs:
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 - more expensive for your advisor\\ - more expensive for your advisor\\
 - keep GSR status\\ - keep GSR status\\
-- keep SHIP insurance, Class Pass, student gym rate, etc.\\+- keep SHIP insurance ​(see below), Class Pass, student gym rate, etc.\\
 - if you file early in the summer, can get a certificate of completion without waiting for the filing fee to be billed\\ - if you file early in the summer, can get a certificate of completion without waiting for the filing fee to be billed\\
 - file by August deadline to avoid extra registration (or filing fee) expenses for the fall\\ - file by August deadline to avoid extra registration (or filing fee) expenses for the fall\\
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 Fall filing fee:\\ Fall filing fee:\\
 - save your advisor ~$1400 (as of 2012)\\ - save your advisor ~$1400 (as of 2012)\\
-- no GSR status, so your advisor will have to set up a Junior Specialist appointment for you (through one of the Astro HR staff)\\+- no GSR status, so your advisor will have to set up a Junior Specialist appointment for you (through ​RES or one of the Astro HR staff)\\
 - no student privileges over the summer\\ - no student privileges over the summer\\
 - SHIP insurance expires in mid August\\ - SHIP insurance expires in mid August\\
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 - file by December deadline or you must re-apply for admission to the university - file by December deadline or you must re-apply for admission to the university
  
 +**For international students:** if you want to use OPT, then you need a new I-20 F1-OPT and employment authorization (EAD) card to work in the US. The starting date of the EAD card depends on your program end date. The rules may be tricky and change over time. Please consult to the Berkeley International Office before making decision of finishing in the Summer or Fall semester.
  
  
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 Health insurance may be the last thing you want to worry about when trying to finish your dissertation. Luckily, you probably do not have to: Spring semester health insurance extends through August 14, regardless of when you file, so you are covered after you graduate. Fall term insurance extends through January 14. See [[http://​uhs.berkeley.edu/​students/​insurance/​aftergraduation.shtml| this page at UHS]]. Health insurance may be the last thing you want to worry about when trying to finish your dissertation. Luckily, you probably do not have to: Spring semester health insurance extends through August 14, regardless of when you file, so you are covered after you graduate. Fall term insurance extends through January 14. See [[http://​uhs.berkeley.edu/​students/​insurance/​aftergraduation.shtml| this page at UHS]].
  
-If you want to buy SHIP insurance while on filing fee after SHIP expires, you can, but it's $1500 (as of 2006). +If you want to buy SHIP insurance while on filing fee after SHIP expires, you can purchase it for one extra semester; ​it'​s ​just under $2,500 (as of 2014). 
  
 ======LaTeXing Your Dissertation====== ======LaTeXing Your Dissertation======
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   \setlength{\tabcolsep}{0.05in}   \setlength{\tabcolsep}{0.05in}
  
-Adjust to taste. ​ If that's not enough, you can use the pdflscape package and invoke the landscape environment to make your tables landscaped. (Don't use \rotate command.) Here's how a table might begin:+Adjust to taste.  ​If you're really desperate, you can make the columns separation negative 
 + 
 +   % change 
 +   ​\begin{deluxetable}{l*{14}{r}ccc} 
 +   % to 
 +   ​\begin{deluxetable}{@{\extracolsep{-6pt}}l*{14}{r}ccc} 
 +    
 +If that's not enough, you can use the pdflscape package and invoke the landscape environment to make your tables landscaped. (Don't use \rotate command.) Here's how a table might begin:
  
   \begin{landscape}   \begin{landscape}
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 The downside to using the landscape environment is that you have to put it outside of the floating table environment. ​ This results in LaTeX putting the table in that exact place relative to the text, meaning you could end up with half the page before the table being empty. ​ Another alternative,​ at least for tables that are wide, but short, is to use the "​sidewaystable"​ environment in the "​rotating"​ package. Whether or not this would suffer the same problems as deluxetable when also dealing with very long tables is unknown. The downside to using the landscape environment is that you have to put it outside of the floating table environment. ​ This results in LaTeX putting the table in that exact place relative to the text, meaning you could end up with half the page before the table being empty. ​ Another alternative,​ at least for tables that are wide, but short, is to use the "​sidewaystable"​ environment in the "​rotating"​ package. Whether or not this would suffer the same problems as deluxetable when also dealing with very long tables is unknown.
 +
  
 ====Figures==== ====Figures====
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 ====== Filing Your Dissertation ====== ====== Filing Your Dissertation ======
  
-**Dissertations must now be filed electronically**,​ thus "​saving of approximately half a million pages of paper per year, make Berkeley doctoral dissertations more widely accessible, and spare doctoral candidates the cost of purchasing archival-quality paper."​+**Dissertations must now be filed electronically**,​ thus "​saving of approximately half a million pages of paper per year, making ​Berkeley doctoral dissertations more widely accessible, and sparing ​doctoral candidates the cost of purchasing archival-quality paper."​
  
 The filing must be done online four business days before the end of the semester. ​ Once you receive a confirmation email from the Degrees Office, you will need to bring them hard copies of the required documentation:​ two surveys, a release form, and the approval page signed by your committee. ​ None of these documents needs to be on archival paper. The filing must be done online four business days before the end of the semester. ​ Once you receive a confirmation email from the Degrees Office, you will need to bring them hard copies of the required documentation:​ two surveys, a release form, and the approval page signed by your committee. ​ None of these documents needs to be on archival paper.