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mentoring:mastering [2017/08/15 20:57] – [The Welcome 'Packet'] jwangmentoring:mastering [2022/06/25 00:01] (current) – [New Students Arrive] kcpatra45
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-This page is for current and future mentor masters' reference.+This page is for current and future grandmentors' reference.
  
-Historically, new Mentor Masters are chosen soon after the next year's incoming class is determined. The outgoing Mentor Masters send a first email to the new students, then at the beginning of the summer they hand off responsibilities to new Mentor Masters. These masters choose new mentors, pair them with mentees, and send out a followup email describing plans for the summer and fall.+Historically, new grandmentors are chosen soon after the next year's incoming class is determined. The outgoing grandmentors send a first email to the new students, then at the beginning of the summer they hand off responsibilities to new grandmentors. These grandmentors choose new mentors, pair them with mentees, and send out a followup email describing plans for the summer and fall.
  
 ====== Annual Schedule Outline ====== ====== Annual Schedule Outline ======
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 Here's an outline of the action items for the whole year: Here's an outline of the action items for the whole year:
  
-  * Mid-August: **Orientation**!  See [[mentoring:mastering:Launch Day 2016]] for the most recent details.+  * Mid-August: **Orientation**!  See [[mentoring:mastering:Launch Day 2019]] for the most recent details.
   * Late August: email first- and second-years to make sure they get in touch with their **Academic Advisers** to make sure their plans for the semester are reasonable.   * Late August: email first- and second-years to make sure they get in touch with their **Academic Advisers** to make sure their plans for the semester are reasonable.
-    * Email the head graduate advisor to have them email AAs+    * Email the head graduate advisor to have them email Academic Advisors (AA)
     * Email second-years to make sure they've met with AAs, and are transitioning from summer research back into the semester, especially if any are taking fall prelims.     * Email second-years to make sure they've met with AAs, and are transitioning from summer research back into the semester, especially if any are taking fall prelims.
     * Email second-year mentors to **talk with mentees**     * Email second-year mentors to **talk with mentees**
-  * Mid-September: **Reminders/organization:** set up first- and second-year lunches; have mentors talk to mentees; email second-years about NSF; get chairs's approval for lunch+  * Mid-September: **Reminders/organization:** set up first- and second-year lunches; have mentors talk to mentees; email second-years about NSF; get chair's approval for lunch
   * Late September: **have lunches**; discuss issues; discuss funding   * Late September: **have lunches**; discuss issues; discuss funding
-    * Lunch options: Sunrise Deli (fall), Cancun (spring)+    * Lunch options: Sunrise Deli, Cancun, Sliver/cheeseboard pizza, Doordash delivery (Great China has good lunch options), Tender Greens
   * **"Who Do I Work With?/How to Choose a Research Adviser?"** meeting (should happen in the fall, though has historically been in the spring)   * **"Who Do I Work With?/How to Choose a Research Adviser?"** meeting (should happen in the fall, though has historically been in the spring)
  
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   * Late January: check with mentors to make sure they've been **in touch with mentees**   * Late January: check with mentors to make sure they've been **in touch with mentees**
   * Mid-April: first- and second-year **lunches**   * Mid-April: first- and second-year **lunches**
 +    * First years: remind them about applying for residency
   * Late April: **email new first-years**   * Late April: **email new first-years**
   * Late April: Call for **mentors**/mentor masters   * Late April: Call for **mentors**/mentor masters
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   * Mid-May: finalize mentors   * Mid-May: finalize mentors
     * Have them contact their mentees     * Have them contact their mentees
-  * Mid-May: assign academic advisers 
   * Late July: ensure mentor-master continuity   * Late July: ensure mentor-master continuity
   * Late July: plan orientation madness   * Late July: plan orientation madness
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 ====== Oh No! New Students! ====== ====== Oh No! New Students! ======
  
-It's mid-April and the latest class of students has been admitted. The Mentor Masters need to make sure that the following things happen:+It's mid-April and the latest class of students has been admitted. The grandmentors need to make sure that the following things happen:
  
-  * Immediate contact is made with the new students (done by the outgoing Mentor Masters probably).+  * Immediate contact is made with the new students (done by the outgoing grandmentors probably).
   * New mentors are solicited and assigned to mentees. Once this happens, the [[record of assignments]] should be updated.   * New mentors are solicited and assigned to mentees. Once this happens, the [[record of assignments]] should be updated.
   * Mentees are contacted by their mentors.   * Mentees are contacted by their mentors.
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   * Who their mentor is.   * Who their mentor is.
-  * Who the mentor masters for the fall are.+  * Who the grandmentors for the fall are.
   * Who the Head Graduate Adviser is.   * Who the Head Graduate Adviser is.
   * Their initial [[:residency]]-related obligations: saving airplane ticket stubs, getting a driver's license soon after arrival, //etc.//   * Their initial [[:residency]]-related obligations: saving airplane ticket stubs, getting a driver's license soon after arrival, //etc.//
-  * The deal with teaching: whether it's required, what courses can be taught for, the assumption of teaching 10 in the fall absent other info.+  * The deal with teaching: whether it's required, what courses can be taught for, the assumption of teaching Astro C10 in the fall absent other info.
   * Registration and course selection deadlines (ie, not to worry about them).   * Registration and course selection deadlines (ie, not to worry about them).
   * If the Sierra Conference has been organized, what it is and when they'd need to be in town in order to be able to join in.   * If the Sierra Conference has been organized, what it is and when they'd need to be in town in order to be able to join in.
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   * The [[:astro300|Astro 300]] new-GSI orientation day should be scheduled and planned. This is obviously the responsibility of whoever's in charge of [[:astro300|Astro 300]], but there needs to be communication to make the schedule work out. The University-wide GSI orientation day is allegedly the Thursday and Friday before classes start. (The Thursday session is for international students, Friday for everyone.) The dates were announced [[http://gsi.berkeley.edu/conf_wkshop/confs.html|here]] at least once.   * The [[:astro300|Astro 300]] new-GSI orientation day should be scheduled and planned. This is obviously the responsibility of whoever's in charge of [[:astro300|Astro 300]], but there needs to be communication to make the schedule work out. The University-wide GSI orientation day is allegedly the Thursday and Friday before classes start. (The Thursday session is for international students, Friday for everyone.) The dates were announced [[http://gsi.berkeley.edu/conf_wkshop/confs.html|here]] at least once.
   * The students could be sent a welcome/checkup mail by the chair   * The students could be sent a welcome/checkup mail by the chair
-  * The Masters should keep tabs on when the students will arrive. The students generally have vague ideas that don't get really specific until just before they actually arrive. It's good to solicit arrival dates early and often+  * The grandmentors should keep tabs on when the students will arrive. The students generally have vague ideas that don't get really specific until just before they actually arrive. It's good to solicit arrival dates early and often.
  
 ====== New Students Arrive ======= ====== New Students Arrive =======
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   * Make them feel welcome and at home   * Make them feel welcome and at home
   * Walk them through the administrivia: ID cards, payroll forms, etc. Especially:   * Walk them through the administrivia: ID cards, payroll forms, etc. Especially:
-     * Payroll should be done ASAP to make Andrea's life easier and ensure that late-ish arriving students can get paid for September 
      * Computer accounts should be created //and students should be set up to receive ''astro.berkeley.edu'' email in a timely manner// so that communicating with everyone is easier. (The latter is more a function of people realizing that they have an email account, and probably setting up forwarding, than a technical issue.)      * Computer accounts should be created //and students should be set up to receive ''astro.berkeley.edu'' email in a timely manner// so that communicating with everyone is easier. (The latter is more a function of people realizing that they have an email account, and probably setting up forwarding, than a technical issue.)
   * Answer questions / clear confusion / allay fears about course selection, residency, //etc.//   * Answer questions / clear confusion / allay fears about course selection, residency, //etc.//
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 Info on the planning of previous orientation days ... Info on the planning of previous orientation days ...
 +  * [[mentoring:mastering:Launch Day 2022]]
 +  * [[mentoring:mastering:Launch Day 2021]]
 +  * [[mentoring:mastering:Launch Day 2019]]
 +  * [[mentoring:mastering:Launch Day 2018]]
   * [[mentoring:mastering:Launch Day 2017]]   * [[mentoring:mastering:Launch Day 2017]]
   * [[mentoring:mastering:Launch Day 2016]]   * [[mentoring:mastering:Launch Day 2016]]

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