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| qual_lore [2013/05/29 18:24] – [Post-Qual] petigura | qual_lore [2020/01/10 03:02] (current) – per amber, advanced to candidacy fee is covered by research grant krolewski |
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| ==== Selecting Your Committee ==== | ==== Selecting Your Committee ==== |
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| Perhaps the most difficult part of a qualification exam is gathering your committee. Your committee is required to consist of 3 faculty members from the Astronomy department, and 1 faculty member //with no appointment in the Astronomy department.// As you pick an outside faculty member, be sure to ask if they have any appointment within Astronomy! It is recommended that you begin asking faculty about availability well in advance (i.e. >= 1/2 year) of your desired qual date, since professors' schedules fill up early. Your advisor should be on your committee, and can help you select other members. Factors to consider in selecting committee members: | Perhaps the most difficult part of a qualification exam is gathering your committee. Your committee is required to consist of 3 faculty members from the Astronomy department, and 1 faculty member //with no appointment in the Astronomy department// (as of 2016, 0% appointments are now OK as long as they are part of the Academic Senate). As you pick an outside faculty member, be sure to confirm they are part of the Academic Senate and have a <= 0% appointment in Astro! It is recommended that you begin asking faculty about availability well in advance (i.e. >= 1/2 year) of your desired qual date, since professors' schedules fill up early. Your advisor should be on your committee, and can help you select other members. Factors to consider in selecting committee members: |
| * Availability | * Availability |
| * Ability to offer advice in a field complementary to your advisor's | * Ability to offer advice in a field complementary to your advisor's |
| Remember that the purpose of your qual committee is to advise **you** on **your** research to help you succeed. Pick people who can offer you meaningful advice. | Remember that the purpose of your qual committee is to advise **you** on **your** research to help you succeed. Pick people who can offer you meaningful advice. |
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| It is very useful to talk to each member of your committee 1-2 weeks before the exam. The purpose of these meetings should be to briefly familiarize your committee with your thesis topic and proposal. Letting your committee know what to expect can reduce the number of strange or random questions you will face during the exam. As a bonus, some external committee members are willing to clarify what what kind of role they expect to play in the exam (general knowledge, related sub-field, project management and timeline, etc.). | It is **very useful** to talk to each member of your committee 1-2 weeks before the exam. The purpose of these meetings should be to briefly familiarize your committee with your thesis topic and proposal. Letting your committee know what to expect can reduce the number of strange or random questions you will face during the exam. For external committee members, it can clarify what what kind of role they expect to play in the exam (general knowledge, related sub-field, project management and timeline, etc.). It is also useful to ask your committee members what they are looking for in your presentation and what kind of questions you will be asked from them (e.g., prelim-like questions, bigger picture research questions, technical methodology questions, etc). Some committee members will ask bigger picture questions, while some will have you derive equations on the board, so it's definitely good to figure out what to expect as there's been a wide range of questions! |
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| | As with the prelim, it is important to schedule your Qual way in advance to maximize faculty availability. Typically, allocate three hours of time for your qual. The large majority of quals are shorter ( <= 2 hours), but some Quals have lasted the full three hours. |
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| | See the Berkeley Graduate Division Policies website [[http://grad.berkeley.edu/policy/degrees-policy/#f47-configuration-requirements-for-higher-degree-committees|section on committee requirements]] for more details. |
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| ==== Making Your Presentation ==== | ==== Making Your Presentation ==== |
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| The structure of the qualifying exam is different from the prelim. You prepare a ~45 minute talk and presents it to your qual committee. The committee members will interrupt with questions throughout the presentation, lengthening the presentation to 1.5 to 2 hours. Afterwards, there is a short round of general knowledge questioning. This questioning typically focuses upon the material presented, but sometimes wanders into related fields of astronomy. | The structure of the qualifying exam is different from the prelim. You prepare a ~45 minute talk and presents it to your qual committee. The committee members will interrupt with questions throughout the presentation, lengthening the presentation to 1.5 to 2 hours. Afterwards, there is a short round of general knowledge questioning. This questioning typically focuses upon the material presented, but sometimes wanders into related fields of astronomy. You should ask your committee members ahead of time what kind of questions to expect to help with preparation. |
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| Formally (according to UC Berkeley), the qual focuses on 3 subjects related to your research. Within the department, these 3 topics are generally nested "contexts" of your research: | Formally (according to UC Berkeley), the qual focuses on 3 subjects related to your research. Within the department, these 3 topics are generally nested "contexts" of your research: |
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| ==== Required Forms ==== | ==== Required Forms ==== |
| The Graduate Division requires that you submit an [[http://www.grad.berkeley.edu/policies/pdf/qe_application.pdf|"Application for the Qualifying Examination" (PDF)]] form at least **three weeks** //prior// to your proposed exam date. You are required to list both your three subject areas and your committee members. You must select one committee member as the chair of the qual committee (mostly a formality), note this has to be someone within the department who is not your research advisor. Details about the Grad Division's requirements for the qual can be found in section F3.2 of the [[http://www.grad.berkeley.edu/policies/guide.shtml|Guide to Graduate Policy]]. The form needs to be signed by the "Head Graduate Advisor". Both Dexter and the Grad Division have a list of authorized signatures for this form, so see her to determine whom you need to hunt. | The Graduate Division requires that you submit an [[http://www.grad.berkeley.edu/policies/pdf/qe_application.pdf|"Application for the Qualifying Examination" (PDF)]] form at least **three weeks** //prior// to your proposed exam date [note: while this is ostensibly a hard rule, it's really not. Several people have submitted this form within a few days of the exam and still passed the qual. In the worst case, some fudging of dates by Amber may be required]. You are required to list both your three subject areas and your committee members. You must select one committee member as the chair of the qual committee (mostly a formality), note this has to be someone within the department who is not your research advisor. Details about the Grad Division's requirements for the qual can be found in section F3.2 of the [[http://www.grad.berkeley.edu/policies/guide.shtml|Guide to Graduate Policy]]. The form needs to be signed by the "Head Graduate Advisor". Both Dexter and the Grad Division have a list of authorized signatures for this form, so see her to determine whom you need to hunt. |
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| ==== Tips ==== | ==== Tips ==== |
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| There is also some flexibility in the amount of background you give; in some cases a little more background is appropriate. For my talk, I had two different research projects to talk about. I gave one 5 minute general introduction/background at the beginning, and more detailed information for the context for each of my two projects (maybe another 5 minutes each). However, don't forget that the purpose of your qual is not to present a great review talk but to highlight your understanding of and contribution to your chosen field. The purpose of the background is to show that what you are doing is important. Harp on the importance of your own work; use and cite your own figures on slides, and for each paper you have written or intend to write, make sure to spend a few minutes talking about what you did and why it improves on what has been done before. | There is also some flexibility in the amount of background you give; in some cases a little more background is appropriate. For my talk, I had two different research projects to talk about. I gave one 5 minute general introduction/background at the beginning, and more detailed information for the context for each of my two projects (maybe another 5 minutes each). However, don't forget that the purpose of your qual is not to present a great review talk but to highlight your understanding of and contribution to your chosen field. The purpose of the background is to show that what you are doing is important. Harp on the importance of your own work; use and cite your own figures on slides, and for each paper you have written or intend to write, make sure to spend a few minutes talking about what you did and why it improves on what has been done before. |
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| | It's a good idea to have a timeline of your thesis plan in your presentation. This typically comes at the end when discussing how all the research you have done/will do fits together into your thesis. You don't need to stick to your timeline after your Qual, but it should be believable. The timeline can be however detailed as you want (e.g., dividing when you are doing data analysis vs writing for a project, or just bunching it all together in a block); it just needs to convey that you have a plan for your thesis. It's a good idea to go over this with your advisor beforehand. |
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| Every person has their own strategy for preparing for the qual. A few things that come to mind for me: | Every person has their own strategy for preparing for the qual. A few things that come to mind for me: |
| -Like any talk, don't overcrowd it. Less is more. And if it's in your talk, understand it thoroughly (know how they made that figure!) | -Like any talk, don't overcrowd it. Less is more. And if it's in your talk, understand it thoroughly (know how they made that figure!) |
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| -Don't stress about the random questions at the end. Most questions will be related to what you show in your talk, so focus on that. In general, it is more important to understand the general properties and behavior of something than to be able to write down/derive an equation for it (i.e. know that changing A increases/decreases/has no effect on B, rough sizes/temperatures/distances of things). That said, don't be surprised if you're asked to do board work. Go over your physical constants. | -Don't stress about the random questions at the end. Most questions will be related to what you show in your talk, so focus on that. In general, it is more important to understand the general properties and behavior of something than to be able to write down/derive an equation for it (i.e. know that changing A increases/decreases/has no effect on B, rough sizes/temperatures/distances of things). That said, don't be surprised if you're asked to do board work (Jason: if a commmitee member hints that they might ask prelim-type questions, there will probably be board work). Go over your physical constants. |
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| - Treat the qual as a chance to take a step back from the nitty gritty work that is research and look at your thesis as a big picture. I found the experience tremendously useful and has given me much more direction for finishing my thesis work. | - Treat the qual as a chance to take a step back from the nitty gritty work that is research and look at your thesis as a big picture. I found the experience tremendously useful and has given me much more direction for finishing my thesis work. |
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| | Use the GSPS forum to give a practice talk to grad students and postdocs. Solicit feedback, especially from advanced graduate students who have already done the qual. {{:qual_questions.txt|Here is an example feedback form.}} - Lauren |
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| ===== Post-Qual ===== | ===== Post-Qual ===== |
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| Relax some more. You must now fill out an "Advancement to Candidacy" (Plan B) form before the end of the semester following the one in which you took your qual. There is also a fee of $90, in the form of a check or money order. You are now 3 signatures (and a thesis) from graduating! | Relax some more. You must now fill out an "Advancement to Candidacy" form before the end of the semester following the one in which you took your qual. The form is now on Cal Central underneath the Student Resources section and accessed using the High Degrees Commmittees Form (see [[https://youtu.be/pfs13__PPhE|video instructions]]). There is also a fee of $90, which is billed to your student account. This should be covered by your advisor's research funds, or by NSF (see below). You are now 3 signatures (and a thesis) from graduating! |
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| Note to those on NSF: | Note to those on NSF: |
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| NSF will cover the $90 fee as long as you submit the form during the 5-year fellowship year, whether or not you are "on tenure." Submit the Advancement to Candidacy form directly to the NSF coordinator (Michael Sacramento). | NSF will cover the $90 fee as long as you submit the form during the 5-year fellowship year, whether or not you are "on tenure." Submit the Advancement to Candidacy form directly to the NSF coordinator (Michael Sacramento). |
