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mentoring:job_description [2022/05/20 23:17] – [Meeting times] kcpatra45mentoring:job_description [2022/05/20 23:22] (current) – [When Your Mentee Arrives] kcpatra45
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 === Instructions === === Instructions ===
  
-If your mentee will not be working with anyone over the summer and will only arrive just before classes start, then they will likely come to campus for the first time for the department orientation (typically the Wednesday or Thursday before the mandatory Friday GSI orientation). If this is the case, you should plan on meeting them at the orientation and most of the other work will be taken care of by the mentor masters organizing. If your mentee arrives prior to or after the orientation, you will be responsible for getting them set up in the department. Below is the basic plan for what to do when your mentee arrives:+If your mentee will not be working with anyone over the summer and will only arrive just before classes start, then they will likely come to campus for the first time for the department orientation (typically the Wednesday or Thursday before the mandatory Friday GSI orientation). If this is the case, you should plan on meeting them at the orientation and most of the other work will be taken care of by the grandmentors organizing. If your mentee arrives prior to or after the orientation, you will be responsible for getting them set up in the department. Below is the basic plan for what to do when your mentee arrives:
  
-  * Stay in sufficient contact with your mentee to know when he/she will be arriving and when he/she intends to show up to Campbell/HFA. Ideally, you'll find out what day he/she will arrive in Berkeley fairly early, and after he/she arrives, you'll find out what day and time he/she expects to show up to Campbell/HFA (typically the day of the department orientation if he/she is not working here over the summer).  +  * Stay in sufficient contact with your mentee to know when they will be arriving and when they intend to show up to Campbell. Ideally, you'll find out what day they will arrive in Berkeley fairly early, and after they arrive, you'll find out what day and time they expect to show up to Campbell (typically the day of the department orientation if they are not working here over the summer).  
-  * Ensure that someone will be there to greet your mentee. Ideally, this is you. If not, a Mentor Master should help if possible. If no Mentor Master is available, another mentor or a friend would be a good choice, but anyone who's willing to take on the responsibility will do. (Emphasis on the word "responsibility"...) This task is more difficult because arrival times have a tendency to change rapidly, but do the best you can. +  * Ensure that someone will be there to greet your mentee. Ideally, this is you. If not, a grandmentor should help if possible. If no grandmentor is available, another mentor or a friend would be a good choice, but anyone who's willing to take on the responsibility will do. (Emphasis on the word "responsibility"...) This task is more difficult because arrival times have a tendency to change rapidly, but do the best you can. 
-  * Arrange a way to meet your mentee when he/she gets to Campbell. The easiest thing is probably to tell him/her to go to your office, and to make sure to be in your office over a fairly hefty window of time around the one planned. It'd probably be helpful to give your cell phone number to your mentee. +  * Arrange a way to meet your mentee when they get to Campbell. The easiest thing is probably to tell them to go to your office, and to make sure to be in your office over a fairly hefty window of time around the one planned. It'd probably be helpful to give your cell phone number to your mentee. 
-  * Obtain a welcome packet from the mentor masters. +
   * Meet your student. Chit-chat a bit before getting down to business.   * Meet your student. Chit-chat a bit before getting down to business.
-  * Give him/her a packet. +  * Take the student by Yasasha's office and introduce them. I don't think Yasasha needs any particular info from the students, but she'll want to know that they're in, and of course it's very good for the student to know who and where Yasasha is. 
-  * Take the student by Dexter's office and introduce him/her. I don't think Dexter needs any particular info from the students, but she'll want to know that they're in, and of course it's very good for the student to know who and where Dexter is. +  * Take the student by Brandye's office to get office assignment and keys.
-  * Take the student by Nina's office to get office assignment and keys (this will probably change when we're in HFA). +
-  * Let the student know that El Hoffman will be emailing them to set up an appointment to fill out payroll forms, etc.+
   * From here on out, it's up to the student. We ask that you let your mentee know that you're at their disposal and spend time with them if that's what they want. Some possible courses of action are:   * From here on out, it's up to the student. We ask that you let your mentee know that you're at their disposal and spend time with them if that's what they want. Some possible courses of action are:
     * Start picking off items on the New Grad Student Checklist     * Start picking off items on the New Grad Student Checklist
     * Hang out in your office and kill time for the rest of the day     * Hang out in your office and kill time for the rest of the day
     * Take your mentee out to lunch     * Take your mentee out to lunch
-    * Show the mentee to his/her office, watch him whip out her laptop, take your leave+    * Show the mentee to their office, watch them whip out their laptop, take your leave
   * If you've got social events going on, it'd be nice to invite your mentee if appropriate.   * If you've got social events going on, it'd be nice to invite your mentee if appropriate.
  

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