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reimbursements [2006/09/01 22:42]
127.0.0.1 external edit
reimbursements [2017/01/03 20:13] (current)
ishivvers
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 +=====Reimbursements=====
 +Sometimes we have to pay out of our own poor pockets on behalf of the department. ​ Once we've spent that cash, it's nice to get reimbursed quickly and painlessly. ​ Here are some guidelines for getting money back.
  
 +===Reimbursement Types===
 +  * [[reimbursements#​travel|Travel]]
 +  * [[reimbursements#​entertainment|Entertainment (Including Tea)]]
 +
 +----
 +
 +===Travel===
 +
 +Forms are all available online somewhere; ask the staff for more info. 
 +Keep receipts for all air travel and expenses over $75.  ​
 +Hold on to your boarding pass stub in case you're asked to prove you flew.  ​
 +Get your adviser'​s signature and submit the form to the staff member in charge of your adviser'​s grants.  ​
 +Keep a copy of the forms for yourself.
 +
 +----
 +
 +===Entertainment===
 +
 +==Tuesday Tea (and other stuff)==
 +
 +Obtain //​itemized//​ receipts for whatever you purchase to serve at Tuesday Tea.  (For the fall 2006 semester the weekly Tuesday Tea budget is $16.)  Fill out the Entertainment Reimbursement Request form found in the mail room, including a list of the department members in attendence. ​ Tape the receipts to an 8½" x 11" sheet of paper and attach it to the form.  Make a copy for yourself before submitting the papers to Bora in 601.  //This procedure works for most department-approved social events, including prospective student lunches.//
 +
 +==Thursday Tea==
 +See the graduate student whose [[student_jobs#​talks_&​_teas|job]] it is to reimburse you.